FM Data from BIM: How to Prepare Handover
How to prepare BIM and asset data for facility management, including requirements, formats, validation and governance.
Handover is an information-management process, not merely delivery of a model file. Operations teams need verified asset, location, maintenance, warranty and document data.
Define information requirements
Specify mandatory fields, responsible parties, delivery milestones, formats and acceptance criteria for each asset class.
Keep the data set purposeful
Typical useful fields include unique ID, asset type, location, system, manufacturer, model, serial number, installation date, warranty and maintenance regime.
Test the target system
IFC can support open exchange but does not guarantee a successful CAFM import. Test actual mappings, code lists and document links.
Validate before acceptance
Check completeness, data types, duplicates, broken links and selected values against installed assets.
Govern changes after handover
Assign responsibility for creating, changing, approving and archiving asset information.
Need deliverables that remain usable
Before commissioning the work, define the purpose, survey scope, required accuracy, deliverable formats and acceptance checks in writing. DigiStav provides surveying, building records, 2D documentation, point clouds and BIM-ready outputs for buildings, infrastructure and industrial assets. The scope should always follow the intended use rather than a generic package.
This article provides general technical information. It is not a substitute for project-specific legal, surveying, engineering or professional-authorisation advice.
Verified sources and further reading
Czech Building Act No. 283/2021 Coll.: https://www.zakonyprolidi.cz/cs/2021-283 · Czech Decree No. 131/2024 Coll. on construction documentation: https://www.zakonyprolidi.cz/cs/2024-131 · Czech Act No. 330/2025 Coll. on construction and built-environment information management: https://www.zakonyprolidi.cz/cs/2025-330 · Czech BIM implementation portal and Building Data Standard: https://www.koncepcebim.cz/ · buildingSMART International – IFC and openBIM: https://www.buildingsmart.org/